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Poster Presentation Guidelines:

There are two poster session. Poster Session 1 (1708010) is on Monday and Tuesday, Poster Session 2 (1708011) is on Wednesday and Thursday.

Posters will be on display throughout the two days of the sessions, but poster presenters should be present at their posters to answer questions during the poster sessions on Monday or Wednesday afternoon. The  Exhibits Floor Plan will show the poster board areas.

The maximum poster size is 120 cm x 120 cm but slightly smaller may be advisable. Poster presenters are responsible for hanging and removing their own posters. Velcro fastener supports will be provided. Be sure to hang your poster on the assigned numbered board to allow grouping by theme and avoid confusion. Volunteers will be available to help finding board locations.

Posters should be up by 11:00 am on Monday for the first poster session and 10:30 am Wednesday for the second poster session. Any posters not removed by13:00 on Thursday will be discarded.

Prizes will be awarded by CMOS for the best student poster in Oceanography, the best student poster in Meteorology and best student poster in "other" areas, including Climate, Air Quality, Limnology and Ice. Student poster presenters wishing to be considered for these prizes must sign up on the lists (Oceanography, Meteorology or Other) BEFORE 12.00 on the day of their poster session. Lists will be at the Registration Desk. Including your photo in the poster is a good plan. Judges may want to discuss your poster with you.

Oral Presentation Guidelines:

Each oral presentation has been allotted 15 minutes, including 12 minutes for presenting and 3 minutes for questions/comments.  Some invited speakers have been allotted 30 minutes total and plenary speakers have been allotted 45 minutes.

Please arrive well ahead of time (30 minutes is suggested) to your session to ensure your presentation can be loaded on to the session computer from your USB drive before the session begins.  Please be sure to have your presentation on a standard USB Thumb drive to ensure compatibility with session computers. Session computers will not be able to load from DVDs.  You should also bring a pdf version of your presentation in case there are any compatibility issues with your presentation software.

Lecture room screens will be best suited to slides with the 16:9 aspect ratio (widescreen) but the older (standard) 4:3 ratio slides should be projected satisfactorily.

Naming presentation files: 

All file and folder names should contain your Last Name followed by First Name and Abstract ID.  File types acceptable for oral presentations: PowerPoint (.ppt, .pptx), Adobe Reader (.pdf), QuickTime.

PowerPoint embeds image files directly into the file when you save them, while video files are not embedded. Only a link is made to the video file. Copy the video clips you want to insert into the same folder as the PowerPoint file before linking them into your presentation. This will eliminate the problem of PowerPoint losing the link to the file. Be sure you upload both the video files and the PowerPoint files to your USB drive. Video/audio can also be played independently of PowerPoint using the VLC media player, which supports various formats (e.g. wmv, .mpg, .avi, .mov, etc.). Please prepare your files accordingly.

Computer and A/V Equipment: 

Using your own computer will not be possible. All meeting rooms will be equipped with a Windows 10 based PC with MS Office 2010, QuickTime, VLC media player, Windows media player, and Adobe Acrobat Reader. Please remember to verify proper performance of your presentation in advance, particularly if it includes audio, video, or animation files. Internet access will not be available during your presentation.  Each session room will be equipped with a screen, LCD projector, timer, laser pointer and lectern with a microphone.